Regional Facilities Coordinator

Job description: Expansive prides ourselves on providing our clients with best-in-class service through impeccable property management and responsive support. As our portfolio grows, we are organizing our facilities department into two regions, and we are hiring two Regional Facilities Coordinators, one for each region. This is a new role, and you would be one of the first to shape how it works across the company. The Regional Facilities Coordinator is the main point of contact between our on-site Facilities Managers and the national team. You will meet with each Facilities Manager in your region every week to review ongoing projects, maintenance tickets, vacant space status, and upcoming move-ins and move-outs. You will then make sure the right people, including on-site Sales and Hospitality Managers and senior leadership, have current and accurate information. You will also manage the region's vendor relationships, from organizing contracts and running supplier reviews to making sure invoices are coded to the right jobs and capital projects. You will not be expected to be a technical expert. Each region pairs this role with a technically focused partner, the Regional Facilities Engineer, who supports on-site teams with significant repairs, capital projects, and vendor proposals. You will work directly with this partner to bring technical issues to them, follow the resolution, and keep everyone informed. The ideal candidate is a highly organized, deadline-driven, proactive communicator who sets dates the team can count on, keeps them current, and follows up until things are done. Experience in facilities, property management, or multi-site operations is a plus. You would be supported by a nationwide company with flex office property management excellence for the past 15 years.

College degree preferred; equivalent work experience considered· 3+ years' experience in facilities coordination, property management, operations, or project coordination· Experience coordinating across multiple sites or teams strongly preferred· Excellent written and verbal communication, including clear, concise status updates· Strong organizational skills to track many open items across several locations at once· Consistent follow-up and follow-through until issues are closed· Comfortable running regular meetings and keeping them focused and productive· Experience with Yardi or similar work order/ticketing systems preferred. Experience managing vendor contracts or invoice coding a plus· Computer skills including G-Suite or equivalent, especially spreadsheets for tracking and reporting· Basic understanding of building maintenance and facilities concepts (deep technical expertise not required)· Relationship management with on-site teams and cross-functional partners. Prior experience supervising staff, including PTO and performance reviews, preferred Attributes:· Honest, reliable, and high integrity· Proactive communicator who keeps people informed before they have to ask· Deadline and date oriented: commits to dates, meets them, and updates them proactively when plans change· Builds trust with on-site teams and is seen as a partner, not just a checker· Comfortable asking questions and bringing in technical help when needed· Responsible, self-reliant, and willing to be held accountable· Cooperative and works well as an integral member of a larger team· Positive attitude and calm under pressure when issues come upJob Type: Full-time·

3+ years

Monday to Friday

Asset Manager, Development and Facilities Ability to commute/travel:· Travel to sites within the region, approximately 10% of the time

Facilities coordination, property management, or operations: 3+ years (Preferred)

Driver's License (Required)