Property & Business Operations Manager
Salary: $80,000 gross annually, plus benefits
We are seeking an organized, proactive Property & Business Operations Manager to oversee property management, accounting administration, insurance, and day-to-day business operations. The ideal candidate can manage multiple priorities, communicate professionally with tenants and vendors, and take ownership of tasks from start to finish.
Responsibilities
Property Management & Leasing:
Manage monthly rent collection, track payments, and follow up on outstanding balances.
Prepare and coordinate new leases and lease renewals.
Advertise vacant units on LoopNet, Zillow, Facebook Marketplace, and other relevant platforms.
Schedule and conduct property showings for prospective tenants.
Serve as the primary contact for prospective and existing tenants.
Coordinate repairs, maintenance, and renovations, including obtaining bids and supervising work.
Address property violations and coordinate permits, inspections, and communications with municipalities.
Manage rental and sales communications, records, and documentation.
Coordinate due diligence for potential property acquisitions.
Track property taxes, sales tax, and other tax payment deadlines; coordinate accurate and timely payments with accounting professionals.
Accounting & Financial Administration:
Manage accounts payable and accounts receivable.
Maintain bookkeeping records and reconcile bank and credit card accounts.
Prepare profit and loss statements and financial reports.
Coordinate payroll processing.
Maintain accurate financial records and supporting documentation.
Work with external accountants on reporting and tax requirements.
Insurance Management:
Manage renewals and administration of business, property, auto, personal, transportation, and health insurance policies.
Obtain and maintain certificates of insurance.
Coordinate with insurance brokers, track deadlines, and assist with claims documentation.
Business Operations & Transactions:
Source, schedule, negotiate with, pay, and supervise vendors.
Coordinate development projects and business events.
Manage paperwork, documentation, and closing coordination for sales and other business transactions.
Coordinate import paperwork, transportation, and deliveries.
Communicate with shipyards regarding delivery schedules, documentation, and payments.
Maintain organized records and follow through on deadlines across multiple projects.
Qualifications:
Experience in property management, leasing, and business operations.
Working knowledge of bookkeeping, accounts payable and receivable, reconciliation, payroll, and financial reporting.
Experience using accounting software and Microsoft Excel.
Strong organizational, communication, negotiation, and problem-solving skills.
Ability to work independently and manage multiple properties, vendors, and deadlines.
High attention to detail and discretion when handling financial and confidential information.
Experience with commercial real estate, acquisitions, insurance administration, or marine logistics is a plus.
Compensation: Annual gross salary of $80,000, plus benefits.
