Part-Time Receptionist / Clerical (Billingual Preferred)
jacobson law firm pcSan Antonio, TX
Part-Time Receptionist / Clerical (Billingual Preferred)
L3
jacobson law firm pcSan Antonio, TX4 days ago
Occupations
Legal Secretaries and Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveParalegals and Legal AssistantsJob Description: Part-Time Receptionist / Clerical (Bilingual Preferred)
Location: San Antonio, Texas (on-site)
Position Type: Part-time (typically 16-20 hours/week; schedule set within normal businesshours)
Practice Areas: Estate Planning, Probate, Business LawPosition Summary We are seeking a professional, dependable Part-Time Receptionist/Clerical Assistant toserve as the first point of contact for clients and to support day-to-day administrativeoperations in our San Antonio law office. This role is ideal for someone who is organized, courteous, and able to manage a busy front desk while handling confidential legalinformation with discretion. Notary Public is a plus. Bilingual (English/Spanish) ispreferred but not required.
Key Responsibilities:
- Reception & Client Experience
- Greet clients and visitors, manage check-in, and maintain a polished reception area
- Answer and route multi-line phone calls; take accurate messages, tracking andcommunicating those messages interoffice and ensure timely follow-up with callers
- Schedule consultations and appointments; coordinate calendars and conference roomlogistics
- Assist with client intake packets and general front-desk questions (without providing legaladvice)
- Clerical/Administrative Support
- Copy, scan, print, assemble, and file documents (paper and electronic)
- Prepare and proofread correspondence, labels, envelopes, and basic document formattingin Word/PDFOrganize client files and help open/close matters consistent with firm procedures
- Support probate and estate planning workflows with document handling (e.g., executionpackets, mailing packets, checklists)
- Mail, Deliveries, and Records
- Receive, sort, and distribute incoming mail and deliveries; coordinate outgoingmail/couriers
- Perform accurate data entry (client/matter information, contact updates)
- Maintain confidentiality of client records and sensitive personal/financial documents
- Assist with records retention and general office organization
- Office Operations
- Monitorand restock office supplies; coordinate with vendors as needed
- Provide overflow administrative help to attorneys and support staff during peak times
Required Qualifications:
- High school diploma or equivalent 1+ year of receptionist, front desk, or administrative support experience (professionaloffice preferred)
- Strong phone etiquette and written communication skills
- Proficiency with Microsoft Office (Outlook, Word) and comfort with scanning/copying/PDFtoolsHigh attention to detail, strong organization, and reliability
- Ability to handle confidential information with discretion
- Ability to manage multiple tasks with shifting priorities in a client-facing environment
Preferred Qualifications:
- Bilingual (English/Spanish) with ability to communicate professionally with clients in bothlanguages
- Prior experience in a law firm or professional services office
- Familiarity with legal documents and workflows (estate planning and probate exposure is aplus)
- Experience with client intake, scheduling, and/or case/matter management software
Apply now
Level
JuniorL3
Location
San Antonio, TX
Occupation
Legal Secretaries and Administrative Assistants
Industry
Offices of Lawyers
Posted
4 days ago
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