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Admin Services Specialist - Care Coordination Division - 100%

L6

university of iowaIowa City, IAtoday

Occupations

Administrative Services ManagersSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveMedical and Health Services Managers

Industries

General Medical and Surgical HospitalsColleges, Universities, and Professional SchoolsOffices of Physicians
Admin Services Specialist - Care Coordination Division University of Iowa Health Care, Care Coordination Division is seeking an Admin Services Specialist to contribute to the success of the Care Coordination Division (CCD) by collaboratively planning and supervising the fiscal management of the division, overseeing administrative activities, and providing supervision to support staff in the Main Office/Central Transportation Office. This position also provides general teaching and data maintenance services as part of the division's daily operations.
Responsibilities Include:
  • Orientate, train, and manage admin support staff.
  • Provide oversight to the transportation team.
  • Maintain year-round budget documentation for periodic review and yearly forecasting.
  • Review Strata budget tool / make necessary yearly changes.
  • Collaborate with director on budgetary needs or discrepancies
  • Provide financial oversight, monitor revenue, and expenditures for multiple accounts.
  • Research and correct account discrepancies and errors.
  • Conduct month-end and year-end accounting and reporting.
  • Perform statistical analysis and formulate recommendations using financial data.
  • Maintain and reconcile procurement card in a financially prudent manner.
  • Develop / maintain tools in tracking gift funding accounts.
  • Monitor gift funds and make requests/recommendations as needed.
  • Audit all funding periodically to financial appropriateness and accountability.
  • Develop and implement policies as needed to maintain balance for staff in line with institution regulations.
  • Develop and implement plans for staff for continuous professional development.
  • Maintain divisional scorecard/dashboard.
  • Track and report monthly performance metrics.
  • May assist with the coordination of strategic plans, organizing groups, compiling documents, and arranging relevant support materials.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
  • Utilize existing resources and/or recommend new processes to achieve or exceed desired outcomes.
  • Provides direction and advice to division leadership as needed in areas of expertise.
  • Analyzes current operating procedures and projected needs.
  • Recognize, develop, and train new processes and procedures for continual divisional improvements.
  • Collaborate with institution departments for year-end information.
  • Serve as the main liaison for contracting purposes.
  • Collaborate with institutional contracting department to provide proposals in compliance within guidelines.
  • Assessing and identifying the need for amendments as appropriate.
  • Coordination with internal and external vendors to ensure contract adherence.
Serve as admin point for divisional sites including but not limited to: PASSR, MTM.University of Iowa Health Care —recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. ® Percent of Time: 100% Schedule: Monday through Friday from 7:30 AM - 4:00 PM Pay Grade: 3B Benefits Highlights: Regular salaried position located in Iowa City, IA Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
Required Qualifications: A bachelor's degree, or an equivalent combination of education and experience. 1-3 years fiscal management or administrative experience. Experience in financial management/services. Knowledge of mining, interpreting data analysis, and statistical techniques. Excellent written and verbal communication skills. Proficient in computer software applications Desirable Qualifications Knowledge of University and Hospital policies, procedures and regulations Position and Application Details: In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission: Resume Cover Letter Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For additional questions, please contact Maggie Kusiak at CCD-HR@uiowa.edu.Primary Location: Iowa City Job: Administrative/Professional Organization: Healthcare Schedule: Regular Full-time
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Level

LeadL6

Location

Iowa City, IA

Occupation

Administrative Services Managers

Industry

General Medical and Surgical Hospitals

Posted

today

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