Payroll Tax Analyst

Reports To: Director of Tax Services

Position Overview: PayFWDs is seeking a detail-oriented Tax Analyst to join our Tax Services team. This position is responsible for the accurate and timely processing of payroll tax deposits, filings, reconciliations, and related compliance activities across federal, state, and local jurisdictions. The Tax Analyst will research and resolve tax discrepancies and agency notices, maintain accurate client tax information, monitor regulatory changes, and work closely with clients and internal teams to ensure payroll tax obligations are completed accurately and on time.

Essential Duties & Responsibilities: Perform daily payroll tax functions, including balancing tax liabilities, processing payments, and supporting return preparation and filing. Complete quarterly and annual federal, state, and local tax filings, payments, W-2 processing, and SSA filings. Reconcile payroll tax liabilities, deposits, returns, and payroll system data to identify and resolve discrepancies. Research and resolve federal, state, and local tax notices in a timely manner to minimize penalties, interest, and client impact. Prepare amended payroll tax returns and Forms W-2c as needed. Maintain accurate client tax information, including account numbers, filing frequencies, unemployment rates, deposit schedules, payment methods, and jurisdiction-specific requirements. Monitor outstanding client tax registrations and obtain necessary account numbers, rates, filing frequencies, and agency information. Maintain federal, state, and local agency accounts, including EFTPS registrations, electronic filing accounts, Powers of Attorney, third-party access, and other required authorizations. Manage tax setup for new clients, including reviewing and loading historical payroll information, validating year-to-date balances, and determining outstanding tax liabilities and deposit requirements. Manage tax responsibilities for terminated clients, including final filings, payments, reconciliations, and account inactivation. Research new and changing payroll tax requirements and coordinate appropriate system setup, including state and local taxes, unemployment assessments, Paid Family and Medical Leave programs, and other employer requirements. Maintain payroll tax software and assist with testing regulatory updates, tax rate changes, new jurisdictions, and other system changes. Monitor and respond to internal support cases involving tax account setup, tax and wage adjustments, agency notices, and related payroll tax matters. Maintain accurate documentation and internal controls in accordance with company policies and applicable government regulations. Identify opportunities to improve tax processes, controls, documentation, and automation. Communicate professionally and effectively with clients, government agencies, software partners, and internal team members.

Education & Experience: 2+ years of payroll tax, payroll processing, accounting, or related experience preferred. Experience with federal, state, and local payroll tax filings, payments, and agency requirements preferred. Experience with payroll tax software, payroll/HRIS platforms, or similar cloud-based applications preferred. CPP, FPC, or other payroll-related certification is a plus. Knowledge of federal and state employment tax regulations; multi-state and local payroll tax experience is highly valued.

Skills & Abilities: Exceptional attention to detail and commitment to accuracy. Strong analytical, reconciliation, troubleshooting, and problem-solving skills. Ability to research tax issues and independently work toward resolution. Strong organizational and time-management skills with the ability to manage multiple deadlines. Strong written and verbal communication skills. Ability to work independently while collaborating effectively across teams. Strong computer skills, including Microsoft Office and web-based applications. Commitment to accountability, continuous improvement, and exceptional client service.

Benefits: Health, dental, and vision insurance Life and disability insurance 401(k) with company match Paid time off Flexible work schedule Hybrid/work-from-home opportunities Bonus opportunities About PayFWDsPayFWDs is a growing payroll and HR technology company providing businesses with payroll, tax compliance, time and attendance, HRIS, and related workforce solutions. We combine powerful technology with experienced, responsive support and a commitment to building long-term client relationships. We are looking for team members who value accuracy, accountability, collaboration, continuous improvement, and exceptional client service. PayFWDs is an Equal Opportunity Employer. Prior experience in payroll tax or public/private accounting is preferred.