*Departmental Promotional Only* Senior Board Services Specialist - Clerk of the Board's Office

Board Services Specialist This is a departmental promotional recruitment. Departmental promotional recruitments are only open to permanent status County employees that are currently employed within the vacant positions department. Under direction, performs the most complex and/or difficult administrative functions of the office of the Board of Supervisors (Board); performs research and analysis of a variety of topics on behalf of the collective Board and individual Board members; leads and participates in the preparation of agendas, minutes, and recordkeeping for the Board and Board-appointed commissions and committees; prepares agenda items of a more complex nature, including the research and development of related documents and reports; and performs related duties as assigned. Receives direction from the Board Services Manager/Clerk of the Board. Exercises technical and functional direction over and provides training to lower-level staff. This is the advanced, lead level classification in the Board Services Specialist series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform the full range of routine to complex office support duties that require thorough knowledge of policies and procedures pertaining to matters before the Board, commissions and committees, Humboldt County, and Government Code. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. This class is distinguished from the Board Services Manager/Clerk of the Board in that the latter is manager-level classification with responsibilities for the supervision and evaluation of assigned staff and operational oversight of the Office of the Board of Supervisors. This class is distinguished from the Board Services Specialist II in that the latter is a journey-level classification that performs less complex clerking and professional administrative assistant activities and does not provide lead direction to lower-level staff. Examples Of Duties Examples of typical job functions (illustrative only) Management reserves the right to add, modify, change, or rescind the work assignment of different positions. Provides lead direction and training to staff performing administrative and clerking duties for the Board; organizes work and monitors workflow; sets priorities and follows up to ensure coordination and completion of assigned work; instructs staff in work procedures. Provides input into selection decisions and disciplinary matters; assists with processing payroll for the Office of the Board of Supervisors. Provides input into the annual operational budget for the Office; assists with monitoring budget line items throughout the fiscal year. Oversees and reviews the preparation, assembly, and distribution of Board, commission, and committee agendas and accompanying and coordinates the Assessment Appeals procedure and meetings on behalf of the Clerk of the Board's office, including application intake, legal notification, and hearing procedures. Attends meetings of the Board, records and publishes minutes, and provides administrative and technical assistance to staff and/or the public during those meetings. Provides information regarding the Board and the County to members of the public, County employees, and public and/or non-profit agencies; serves as the representative of the Office of the Board of Supervisors at community outreach events. Liaises with County department management on Board agenda items. Assists with the coordination of activities related to the various commissions, committees, and boards on which individual Board member; prepares committee agendas; attends meetings and records and publishes minutes. Oversees the Board of Supervisors planning calendar. Researches and compiles a variety of information; prepares synopses and reports for Board members. Serves as Board Services Manager/Clerk of the Board in their absence, assuming management responsibility for assigned services and activities of the Office of the Board of Supervisors. Researches Board actions and County historical items in response to inquiries from the public and others. Reviews and proofreads finished materials for completeness, accuracy, and format to ensure compliance with the California Ralph M. Brown Act and County policies. Briefs newly elected Board members on the Board of Supervisors office functions and procedures. Identifies and makes recommendations for improvements to business processes and customer service. Ensures that specialized agenda management software and other departmental software and hardware are operational, updated, and maintained; oversees and participates in the development and maintenance of departmental websites. Performs related duties as assigned.

Mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various County sites; primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 10 pounds. Vision to read printed materials and a computer screen. Hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Environmental Conditions: