Office Administrator
resource optionsSomerville, MA
$22.00/hr
Apply now (opens in a new tab)Office Administrator
L4
resource optionsSomerville, MA2 days ago
$22.00/hr
Occupations
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All OtherOffice Clerks, GeneralOffice Administrator
Location: Somerville, Massachusetts
We are partnering with a rapidly expanding engineering firm in the Boston area, having nearly doubled in size over the past year and continuing to secure exciting new projects. To support our growth, we are seeking a motivated Office Administrator who can thrive in a dynamic environment. In this role, you'll handle traditional administrative duties such as scheduling, document management, and office coordination, while also taking on opportunities to grow in areas like marketing support, social media management, billing, and accounts receivable/payable. This is a great opportunity for someone eager to expand their skillset and make an impact in a fast-growing company.
Responsibilities:
- Billing support and Excel spreadsheets (updates, tracking, simple reports)
- Track internal tasks, deadlines, and KPIsOutreach to potential clients by phone and email
- Research new opportunities in our online databases and build lead lists
- Assist with proposals (formatting, compiling, light writing)
- Onboard new employees (paperwork, checklists, scheduling)
- Answer incoming calls and manage the inbox professionally
- Schedule light lab work and coordinate calendars
- Create quick proposals/estimates from call notes when needed
Qualifications:
- Strong Excel skills (sorting, filters, basic formulas; pivots are a plus)
- Clear phone presence and solid writing
- Comfortable making outbound calls
- Organized; can juggle many tasks without dropping details
- Self-starter who can troubleshoot alone and find answers
- Professional, punctual, reliable
Pay Range:
$22.00/hr. - $26.00/hr. (contingent on experience). Overtime opportunities may be available and paid at 1.5x the regular rate.
Apply now (opens in a new tab)
Level
MidL4
Salary
$22.00/hr
Location
Somerville, MA
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Office Administrative Services
Posted
2 days ago
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