Executive Administrative Assistant

Brand: Beauty

Type: Full-time

Location: NYC

Onsite: Hybrid

Salary: $80,000-$105,000 Must have's:

What You’ll Do: Provide executive support, including managing the CEO's calendar, meetings, travel arrangements, and expense reports. Prepare meeting agendas, presentations, and notes, and track follow-up items. Serve as a primary point of contact for the CEO's office, handling communications and visitors with professionalism and discretion. Oversee day-to-day office operations, including supplies, vendors, mail, equipment, and facilities requests. Support HR administration and payroll processing, coordinating with external providers on employee changes, new hires, terminations, time off, and compensation updates. Maintain accurate and confidential employee records and assist with onboarding and offboarding processes, including employment paperwork and benefits enrollment. Respond to employee questions regarding policies, benefits, and time off, escalating questions as needed. Assist with employment compliance requirements across applicable locations in partnership with internal leadership and external HR providers. Plan and coordinate company-wide events, including quarterly meetings, offsites, holiday celebrations, and team gatherings. Manage event logistics, including venues, catering, travel arrangements, budgets, and invitations. Coordinate across locations to ensure employees feel connected and included, whether participating in person or virtually. What You’ll Bring 4+ years of experience as an executive assistant, office manager, or in a similar administrative role. Strong organizational skills and the ability to manage competing priorities in a fast-paced environment. Hands-on experience with payroll processing or HR administration. Tech-savvy and comfortable learning new tools, with strong Microsoft Office skills. Excellent written and verbal communication skills and confidence working directly with senior leadership. Demonstrated discretion when handling confidential information, including employee records and compensation.

Nice to Have: Experience using AI tools to improve efficiency and streamline administrative tasks. Event planning experience, particularly for multi-location or distributed teams. Interest in the beauty or consumer products industry. HR coursework, training, or certification.