Administrative Assistant

Primary Responsibilities: Provide day-to-day administrative support to the auction team before, during, and after sales Answer phones and emails, respond to basic client inquiries, and route more complex questions appropriately Assist with auction preparation including catalog organization, data entry, and document management Enter and maintain accurate records for consignors, bidders, invoices, and payments Coordinate paperwork related to consignments, condition reports, and post-sale follow-ups Support invoice processing, filing, and light bookkeeping tasks as needed Help keep the office organized and running smoothly during busy sale periods Auction & Client Support Assist with bidder registration and customer service during previews and auction days Communicate clearly and professionally with consignors, buyers, shippers, and vendors Help prepare shipping lists and coordinate basic logistics with our shipping partners Track deadlines and follow up on outstanding paperwork or client responses

Skills & Qualifications: Strong organizational skills and attention to detail Comfortable working with spreadsheets, email, and basic office software Clear written and verbal communication skills Ability to juggle multiple tasks and shifting priorities, especially around auction dates Reliable, punctual, and able to work independently once trained Previous administrative, office, or customer service experience preferred

Nice to Have: (but Not Required) Experience working in an auction house, gallery, estate sale, or similar environment Familiarity with inventory systems, databases, or auction platforms Interest in antiques, art, collectibles, or the auction industry in general

Work Environment: Fast-paced around auction cycles, quieter between sales Small team where flexibility and teamwork are important In-office role