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Program Operations Coordinator

L4

nexxtEast Newark, NJtoday

Occupations

Project Management SpecialistsBusiness Operations Specialists, All OtherMeeting, Convention, and Event Planners

Industries

Custom Computer Programming ServicesCivic and Social OrganizationsOther Grantmaking and Giving Services
Job Title: Program Operations Coordinator
Location: Remote
Duration: 9 Months+Job Description:
We are seeking a detail-oriented and organized Program Operations Coordinator to provide administrative support to the Emerging Creator Programs team on a part-time basis (20 hours per week).Reporting to the Director of Emerging Creator Programs, this role provides day-to-day operational support across our program portfolio, assisting with purchase orders and payment requisitions, supporting vendor relationships, helping administer program applications and feedback surveys, maintaining documentation and databases, and supporting budget management. The ideal candidate is comfortable navigating multiple systems and stakeholders simultaneously and brings a proactive approach to keeping programs running smoothly so our team can focus on delivering exceptional experiences for emerging creators.
Key Responsibilities:
  • Vendor Management: Managing operational vendor relationships (payments, agreement reviews, system access, documentation)
  • Documentation: Managing and updating documentation (proposals, agreements, photos & videos, contact information, etc.)Procurement: Managing PO Requisitions (Workday) and Client Approvals Requisitions
  • Payments: Managing invoice requests and payment requisitions
  • Budget: Supporting budget tracking and management
  • Program Applications: Administering Accubate (application forms for each program)
  • Surveys & Feedback: Creating and managing feedback forms (pre- and post-program surveys)
Qualifications:
  • Experience in program operations, administrative support, or project coordination
  • Strong organizational skills with the ability to manage multiple workstreams simultaneously
  • Proficiency with procurement and enterprise systems (e.g., Workday)
  • Experience with database and documentation tools (e.g., Airtable)
  • Strong attention to detail and follow-through
  • Excellent written and verbal communication skills
  • Proactive, self-directed work style with the ability to operate independently
  • Spanish fluency is a plus
Apply now (opens in a new tab)
Apply now (opens in a new tab)

Level

MidL4

Location

East Newark, NJ

Occupation

Project Management Specialists

Industry

Custom Computer Programming Services

Posted

today

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