Upper School Course Manager and Registrar

Upper School Course Manager And Registrar Menlo School seeks a strategic, systems-oriented thinker to serve as its next Upper School Course Manager and Registrar. This is a full-time, year-round position, available beginning in January 2027, though the ability to engage in a graduated onboarding and review of the school's processes before then would be desirable. Reporting to the Director of the Upper School, the Course Manager and Registrar is responsible for all aspects of the master schedule, course sign-up and change requests, student information management and transcript reporting processes, the Upper School Academic Advising program, and all school-based standardized testing. The Upper School Registrar works closely with the Director of the Upper School, members of the Academics Team, department chairs, and College Counseling. The Upper School Course Manager and Registrar will: Manage the end-to-end master schedule creation process, including new course proposal approvals, course selection and registration for new and returning students, building the master academic class schedule and assigning faculty to blocks and classrooms, managing and adjusting student schedules as necessary, and fielding parent and student questions and concerns related to scheduling Maintain the student information system database in Veracross and physical records and follow standard practices to keep materials confidential (including student grades, biographical data, and other academic information); maintain records per school's record retention policy and respond to all records requests in a timely manner Prepare and send home quarterly grade and progress reports (including teacher comments) and manage the report card review and translation process; update and maintain final transcripts Work closely with the Admissions, College Counseling, Communications and Development Offices in transferring student/parent data in each phase of a student's career. Synthesize school data (grading data, enrollment trends, etc.) and prepare data reports for the Director of the Upper School, department chairs, and other stakeholders as needed. Track students' academic progress and completion of graduation requirements; evaluate academic records and ensure that each student is on track for graduation Coordinate the Academic Advising program, including onboarding new Academic Advisors, training returning Academic Advisors, coordinating and leading quarterly Academic Advisor team meetings, and assigning Academic Advisors to incoming students Serve as an Academic Advisor or as an Advocate Coordinate ongoing UC approval of courses and manage NCAA portal and transcript submissions Serve as the Site Director for Global Online Academy; approve/manage student enrollment requests, intervene with student support as needed, ensure credits are appropriately transferred to Menlo transcripts Create end-of-semester exam and proctoring schedule; manage and proctor late/makeup exams Serve as the SAT and AP Coordinator for the school; administer annual PSAT tests for sophomores and juniors and bi-annual SAT School Day tests for seniors and juniors; manage AP exam registration process and administer AP exams in May; manage three part-time proctor staff by training them, assigning them to tests as needed and approving timecards to ensure accuracy