Property Management Administrative Coordinator

What You Will Do: Provide day-to-day administrative support to Regional Property Management. Maintain calendars, deadlines, reminders, meetings, and follow-up items. Prepare reports, spreadsheets, correspondence, meeting materials, presentations, and other documents. Maintain trackers for projects, deadlines, renovations, unit turns, and other portfolio initiatives. Collect and organize recurring property information, including occupancy, leasing activity, renewals, delinquency, incentives, work orders, and other operational information. Follow up with property teams and other responsible parties regarding missing information and outstanding assignments. Assist with administrative coordination of unit renovations, repairs, inspections, capital projects, and other property initiatives. Maintain vendor and project documentation. Assist with budget preparation and organization of supporting information. Conduct recurring lease-file and application reviews, including monthly audits as assigned, for completeness, accuracy, and adherence to established company standards and procedures. Coordinate communication among Regional Management, Property Managers, Accounting, Maintenance, vendors, and other company departments. Review documentation, identify concerns, prepare recommendations, and coordinate workflows; final approval remains with Regional Management or other authorized leadership.