Executive Assistant I, Student Affairs

Pay Rate: $36,270 - $44,390.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.

Number of Positions: 1Position #: 600490 Classification: 3 on-campus

Department: External Affairs

Job Summary: The overall purpose of this job is to provide executive support for the Vice President of Student Affairs, and the Student Affairs staff, as we work together to meet students' needs. The Student Affairs Division includes Enrollment Services (Admissions, Records, Communication Center, Entrance Testing, Recruitment, Financial Aid), Student Services (Advising, Counseling, Disability Services, Career Services, Veterans Services, TRIO), New Student Orientation,, site campus administration, Student Conduct, Student Life, leave reporting, event planning and room reservations, and the organization, planning and execution of the college's graduation ceremonies (twice yearly).

Essential Functions: 40% Perform and execute administrative duties for Student Affairs. These duties include: processing payroll, including leave forms and leave reports; processing electronic purchase requisitions; scheduling meetings and events; taking minutes from meetings; tracking and refilling inventory; scanning and filing documents; responding to inquiries on the phone, via email and in person; schedule room reservations for departmental meetings/trainings/interviews, etc., process petty cash reimbursements, process travel requests, book flights and process travel claims; coordinate yearly revisions to the online college catalog, preparing reports and documents using Microsoft Office products; running reports in Argos; order business cards and name tabs for Student Affairs employees; order PSCC apparel for student ambassadors, process catering requests, maintain employee contact information for division. Schedule student meetings, complete background checks for the federal government.40% Assist with complex planning and coordination to carry out special projects/events such as Graduation Ceremonies, staff retreats and other events. This planning and assistance includes, but is not limited to the following functions: researching potential venues and contacting venue managers to reserve facilities; processing electronic work orders for set-up; editing the event program; reserving caterers for the events; processing contract payments for venue and caterers; communicating with vendors, such as photographers, regarding event needs; organizing and training volunteers; update the website each semester, communicating via email, telephone and in person with students, family members, and faculty and staff regarding event details.10% Communicate with students, parents, faculty and staff, and the public via telephone and email regarding college and departmental policies and procedures.10% Facilitate large departmental mailings. Work with Marketing and Communications, and outside vendors to create and distribute communiques.

Note: The College reserves the right to change or reassign job duties, or combine positions at any time. Key Result Areas: Timely processing of purchase requisitions. Timely processing of meeting minutes. Well-organized graduation ceremonies. Timely processing of travel requests and reconciliation Process leave and meet payroll deadlines Timely processing of departmental online college catalog revisions Timely processing of room reservations Courteous, professional, and responsive communication with internal and external publics

Job Requirements: A.S. Administrative assistant experience with increasing levels of responsibility. B.S./B.A. preferred. Certified Administrative Professional certification (CAP) is a plus as is Microsoft certification in Office or specific applications such as Excel. On the job training will be required for college specific software and processes. Three or more years of related professional experience. Part-time work experience is calculated at 50% of full-time experience.

Manager of the Knoxville Civic Coliseum: Food Service Director @ PSCCFood vendors - Scheduling catering for all volunteers at commencement. Bookstore Manager - coordinating in regards to cap and gown orders for our graduates. Grad Images Photography - Working closely to assure that they deliver our reader cards and provide pictures for our grads at commencement. Direct Mail Service - Schedule mailings to let students know they may be closer to graduating than they thought. Invite them to see an advisor. FBI Agents - Verify background check for current and previous students that are applying to work in Federal Government positions. Parents of students - Answering questions as they arise regarding graduation and various other events.

Physical Demands: This position requires a reasonable level of fitness. On occasion, some lifting, walking and standing for extended periods of time are required. Full-time Employment Benefits:

• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if enrolled in health plan
• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
• Employee Assistance Program
• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403bEmployee Discount program with over 900+companies13 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
• Longevity PayMany opportunities for professional development

Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.

Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed. Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer If you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at 865-694-6607 or by email at recruiting@pstcc.edu .If you are interested in this position, click on the link to the left to apply.#mrprecblid qmhtr6p0ldkoi2kmp2c1yzxtsgdpdw