Executive Admin Assistant 4

Job Responsibilities: Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction. Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.) Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism. Assists with maintaining continuous executive and industry contacts. Maintains the Executive's itinerary and schedule with specific attention to detail. Identifies critical level of communications and the need for the Executive's notification. Interprets and clarifies requests, and assists with required responses and action. Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive's effective community, internal, and company headquarters communications. Prepares and makes domestic and international travel and accommodation arrangements. Schedules and plans meetings and appointments for the Executive and special visitors. Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements. Obtains detail direction from dispatchers and other executives. Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies. Coordinates executive meetings and schedules with internal leadership via executive admin staff. Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc. Establishes executive level documentation standards and creates templates and styles to be used Maintains network access, applications, and printing, and resolves network difficulties for the chief executive. Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary. Project/Committee involvement as needed. Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.

Client: Electronics and technology (Direct Client)

Title: Executive Admin Assistant 4

Location: Plano, TX (Fully onsite)

Duration: 12 Months (Possibility of extension)

Pay rate: $38.45 Hourly on w2 (Biweekly payment system)

Hours per week: 40

Job id: 18232-1 Skills/Qualifications

About us: Harvey Nash is a national, full service talent management firm specializing in technology positions. Our company was founded with a mission to serve as the talent partner of choice for the information technology industry. Our company vision has led us to incredible growth and success in a relatively short period of time and continues to guide us today. We are committed to operating with the highest possible standards of honesty, integrity, and a passionate commitment to our clients, consultants, and employees. We are part of Nash Squared Group, a global professional services organization with over forty offices worldwide. For more information, please visit us at https://www.harveynashusa.com/ Thanks & Regards, Anil Raj Sr. IT Recruiter (551) 270-5209 Anil.Raj@harveynash.com