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Executive Admin Assistant 3 #

L5

us tech solutionsPlano, TX2 days ago

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All Other

Industries

Temporary Help ServicesAdministrative Management and General Management Consulting ServicesCorporate, Subsidiary, and Regional Managing Offices
Duration: 12 Months
Schedule: 08:00 AM – 05:00 PMJob Description
We are seeking a highly skilled Bilingual Executive Assistant to support our Chief Financial Officer (CFO). The ideal candidate will have prior experience as an executive assistant, and the ability to manage multiple priorities in a fast-paced, high -pressure environment. This role requires fluency in English and Korean to effectively support the CFO and coordinate with global stakeholders. This is an in-person position, 5 days in the office located in Plano, TX.
Key Responsibilities: Executive Support: Manage the CFO's calendar, schedule meetings, and coordinate appointments while ensuring effective time management and prioritization of tasks. Communication: Serve as a primary point of contact for the CFO, handling correspondence, emails and phone calls in a professional and timely manner. Meeting Coordination: Prepare agendas, materials, PowerPoints, follow-up documentation for meetings and coordinate onsite and offsite events for small and large groups (i.e., executive staff meetings, quarterly team off-sites, annual team workshops, team building events)
General Office Duties:
  • Ordering supplies for CFO office, processing invoices, expense settlements.
  • Travel Management: Arrange complex international and domestic travel itineraries, including flights, accommodations, organize travel documents, and transportation, ensuring seamless experience, including last minute changes
  • Project Management: Assist in managing and tracking key projects and deliverables, ensuring deadlines are met. Create and edit words, presentations, spreadsheets and other various documents. Coordinate weekly team updates and daily/monthly/quarterly/yearly reviews
  • Confidentiality: Handle sensitive information with discretion and maintain the highest level of confidentiality.
  • Problem-Solving: Proactively identify and resolve scheduling conflicts logistical issues, and other challenges with a solutions-focused mindset.
  • Research & Analysis: Research on current market, channel and competitor market trends to stay abreast with changing economy
Qualifications:
  • Bachelor's Degree
  • Minimum of 5 years of experience as an executive assistant, preferably supporting C-suite executives.
  • Fluency in Korean and English, with excellent written and verbal communication skills. Ability to send correspondence on behalf of the CFO's office.
  • Proven ability to handle multiple priorities, work under pressure, and meet tight deadlines Strong organizational skills with a keen attention to detail and accuracy
Expert in Microsoft Office Suite- Excel and PowerPoint Positive attitude, Sharp, highly intuitive, and able to anticipate up-to-the-minute needs Highly collaborative and flexible to adapt to changes in schedule and procedure Outstanding ability to juggle competing priorities and thrive in a deadline-driven environment Work Environment This position operates in a fast-paced office environment with frequent deadlines and shifting priorities Occasional overtime may be required to meet the demands of the role Top 3 Skill Sets Fluency in Korean and English 1 - 5 years of experience as an executive assistant Outstanding ability to communicate with cross levels
About US: Tech SolutionsUS Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.
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Level

SeniorL5

Location

Plano, TX

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Temporary Help Services

Posted

2 days ago

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