Skip to main content
McCarthy Search

Operations Assistant

L3

iowa sports managementNew York, NYyesterday

$20/hr

Occupations

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Clerks, GeneralOffice and Administrative Support Workers, All Other

Industries

Office Administrative ServicesFacilities Support ServicesNonresidential Property Managers
Operations Assistant
Location: Manhattan Office
Employment Type: Full-Time Reports To: Operations / Executive Team
Pay: $20/hrPosition Summary: We are seeking a highly organized and adaptable Operations Assistant to support our dynamic amenities management team. This hybrid role combines administrative office responsibilities, executive assistance, front desk reception duties, and occasional on-site staffing support at client locations (e.g., as a receptionist). The ideal candidate is proactive, personable, and thrives in a fast-paced environment with a wide range of responsibilities.
Key Responsibilities: Office & Administrative Support
  • Provide daily administrative support to the operations team and corporate leadership on various tasks and projects.
  • Manage scheduling and correspondence for the CEO.
  • Maintain digital and physical filing systems and assist in document/site materials preparation.
  • Order and organize office supplies and inventory.
  • Prepare reports, meeting agendas, and take meeting minutes as needed.
  • Run errands periodically (such as to the bank, post office, client sites, Brooklyn office).Receptionist & Front Desk Duties
  • Serve as the first point of contact for clients, vendors, and visitors (in-office or via phone/email).
  • Greet guests professionally and ensure a positive front-of-house experience.
  • Manage incoming calls, messages, and general inquiries.
  • Distribute mail and coordinate deliveries (including incoming uniform shipments).
  • Perform light cleaning and office organizing. Client Site Support
  • Provide support or coverage at client locations as needed (in the case of staff shortages, special events, or high-traffic periods) serving as:o Front Desk Attendant/Receptionist: Greeting residents/visitors, checking in guests, responding to community inquiries.o Operations Assistant to Iowa operations team (Operations Coordinator, VP of Operations), Club Managers, District Managers, and/or CEO
  • Maintain professionalism and excellent customer service while working at any site.
Qualifications:
  • 1–3 years of experience in an administrative, receptionist, or operations role.
  • High school diploma or equivalent required; associate or bachelor’s degree preferred.
  • Lifeguard/CPR certification (preferred).
  • Strong communication and interpersonal skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite, Google Workspace, and general office technology.
  • Ability to regularly work in the office, travel to various client sites as needed.
  • Flexibility to work occasional evenings/weekends depending on needs. Work Environment & Physical Requirements:
  • Office-based with occasional travel to Brooklyn office, client properties, other misc locations.
  • May involve prolonged standing or sitting. Occasional lifting of heavy items.
  • May require lifeguard duties in outdoor or pool environments (seasonal/weather dependent).
Apply now (opens in a new tab)
Apply now (opens in a new tab)

Level

JuniorL3

Salary

$20/hr

Location

New York, NY

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Office Administrative Services

Posted

yesterday

To get sharper similar jobs, create your profile using the link below.

Create profile