Skip to main content
McCarthy Search

Executive Assistant

L5

carter murrayManhattan, NYtoday

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All Other

Industries

Temporary Help ServicesExecutive OfficesExecutive Search Services
Executive Assistant
Location: New York, NY
Schedule: 4–5 days onsite
Industry: Financial Services
The Role: A leading financial services firm is seeking a polished, proactive, and highly organized Executive Assistant to join its New York City office. This individual will provide high-level administrative support to senior executives and will play an important role in ensuring their day-to-day schedules and priorities run smoothly. The ideal candidate will come from a financial services background and be comfortable working in a fast-paced, high-performing environment. This person should be detail-oriented, resourceful, and able to manage multiple priorities with discretion and professionalism.
Responsibilities:
  • Provide comprehensive administrative support to senior executives
  • Manage complex and frequently changing calendars, including coordinating internal and external meetings
  • Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
  • Process expenses and maintain accurate expense reports
  • Coordinate conference calls, meetings, and video conferences across multiple time zones
  • Serve as a key point of contact for executives and interact professionally with senior internal and external stakeholders
  • Prioritize competing requests and proactively manage executives' schedules
  • Assist with meeting preparation, materials, and follow-up as needed
  • Handle confidential and sensitive information with a high level of discretion
  • Partner closely with other Executive Assistants and administrative professionals across the firm
  • Support ad hoc projects and additional administrative needs as they arise
Qualifications:
  • Previous Executive Assistant experience within financial services required
  • Experience supporting senior-level executives in a fast-paced, demanding environment
  • Strong calendar management and scheduling experience
  • Experience coordinating complex domestic and international travel
  • Excellent written and verbal communication skills
  • Highly organized with exceptional attention to detail
  • Proactive and solutions-oriented with the ability to anticipate executives' needs
  • Strong judgment and ability to handle confidential information with discretion
  • Ability to manage competing priorities and work effectively under pressure
  • Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
  • Professional, polished, and confident when interacting with senior stakeholders
  • Bachelor's degree preferred
Apply now (opens in a new tab)
Apply now (opens in a new tab)

Level

SeniorL5

Location

Manhattan, NY

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Temporary Help Services

Posted

today

To get sharper similar jobs, create your profile using the link below.

Create profile